Cartwright School District #83

Notice to Parents

Parents, as we continue to work together to support the education of our students, we want to make sure that you have everything that your child needs to be successful in their learning. Our teachers and staff will continue to reach out to provide any learning materials and assistive technologies that your child might need to support their learning. Please contact your child's school to assist with providing any resources that your child needs as written in their IEP.  

The mission of the Cartwright Special Services Department, through leadership and collaboration with all stakeholders, is to identify, implement and evaluate effective educational programs for students requiring special services based on individual strengths and needs. This is accomplished through communication, training and support of professionals and instructional assistants, ensuring implementation and compliance of special service programs.

To ensure the timely identification of students in need of support, our school staff may screen your child on aspects of his/her functioning such as hearing, vision, academic, language, behavior, social skills, cognition, perception, and/or motor skills. Screening is an informal process of quickly rating skill strengths and weaknesses. Should you have any questions regarding the screening process, please feel free to contact your child’s teacher or Special Services at 623-691-4090.

Special Education Services

For Special Education Records, call 623-691-3971 or fax 623-691-5924 or email [email protected]

Cartwright's well-trained professional special educators serve a broad range of students eligible for special education services through individualized planning and instruction.

Specialists serving our students with disabilities include special education, certified teachers, school psychologists, speech-language pathologists, occupational therapists, physical therapists, music therapists, teacher specialists, interventionists and instructional assistants trained to serve students, grades Pre K-8 who have at least one of the following conditions: autism spectrum disorder, developmental delay, emotional disability, hearing impairment, other health impairment, a specific learning disability, mild, moderate or severe intellectual disability, multiple disabilities, multiple disabilities with severe sensory impairment, orthopedic impairment, speech/language impairment, traumatic brain injury, visual impairment, as well as preschool moderate delay, preschool severe delay, and preschool speech/language delay. Students must meet eligibility requirements to enroll in a Special Education program.

The Special Services department also includes professionals who specialize in working with students that may need related services. Related services may include speech therapy, occupational therapy, physical therapy, and/or assistive technology.

The goal of Special Education is to help students become independent learners, to teach learning strategies to prepare them to be successful in their regular classes, and to prepare them for high school and post-secondary experiences. This goal will be achieved through a partnership between the student, home and school.

The policy can be viewed here.

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Requirements for Destruction of Special Education Records

1. The retention period for special education records is “4 years after the fiscal year of final enrollment
in the program” (Parents must be notified prior to the destruction of special education records). 

2. SPED records are the only record series that require parental notification prior to destruction. This
notification is a Federal requirement, per 34 CFR 300.624: Destruction of Information.
Section 34 CFR 300.624: Destruction of Information reads as follows in the Individuals with Disabilities
Education Act (IDEA – https://sites.ed.gov/idea/regs/b/f/300.624):
(a) The public agency must inform parents when personally identifiable information collected,
maintained, or used under this part is no longer needed to provide educational services to the
child.
(b) The information must be destroyed at the request of the parents. However, a permanent record
of a student’s name, address, and phone number, his or her grades, attendance record, classes
attended, grade level completed, and year completed may be maintained without limitation.
3. There is no formally approved method for the notification prior to destruction of these records. Here
are some best practice recommendations for parent notification of destruction of records:
● Make a Notice to Destroy part of the enrollment process in the program.
● It is also recommended to do one of the following
o Mail out a Notice to Destroy to every parent prior to the destruction
o Advertise in a recognized newspaper
o Place a Notice to Destroy on your website
o Place a Notice to Destroy in your Newsletter

SAMPLE NOTICE TO DESTROY SPECIAL EDUCATION RECORDS (website)

Dear Parents / Guardians,
Federal and state laws require that parents/guardians of children who receive special education services
on an IEP be notified when their special education records will be disposed of. Cartwright Elementary
School District disposes of special education records for students receiving services 4 years after
promotion from 8th grade to high school. If your child exits special education services before 8th grade,
their records will be disposed of 4 years after they have exited from our special education program.
This notice is to inform you that if your child was receiving special education services on an IEP as an 8th
grader in the 2016-2017 school year or before and promoted to high school, we will be disposing of their
special education records. Also, if your child exited from receiving special education services in the
2016-2017 school year or before, and they were not in 8th grade, we will also be disposing of those
records. We will begin the disposal of these records on September 1, 2021.

If you have any questions and wish to get copies of your child’s special education records before they
are disposed of, please contact us at 623-691-3971.